Protection of Personal Data
EUPRIO attaches great importance to the protection of your personal privacy. In this Privacy Statement, EUPRIO will inform you about the way in which it handles your personal data. EUPRIO reserves the right to make changes to this statement if needed, to address the needs and requirements of society, as well as abide by the relevant laws and regulations. Therefore, EUPRIO advises you to consult this statement regularly. The Current Privacy Statement, our Terms of Use and our Cookie Policy (available through separate links on the website) together constitute our Privacy Disclaimer.
Identity of Processing Officer – Data protection officer details
EUPRIO, Prinsstraat 13, 2000 Antwerp, represented by its president is responsible for processing your personal data. Our data protection officer has an office at Via A. Diaz, 10, I-21047 Saronno (VA) Italy and can be reached by email on paola.scioli@euprio.eu.
Guarantees for processing personal data
Your personal data is always treated in accordance with the applicable privacy regulations.
Personal data will only be collected and processed to provide the information requested or to provide an online service. Processing of personal data is limited to the intended objective.
Personal data will not be disclosed to third parties and will not be used for direct marketing, unless you have agreed to this yourself via an ‘opt in’.
EUPRIO takes the best possible security measures to prevent third parties from misusing your personal data.
Indirect processing of personal data
EUPRIO will, wherever possible, inform you about any indirect processing of personal data. We will give information on the source of this personal data and the categories of personal data that are processed. For example, contact details are sometimes enriched with publicly available information, such as through LinkedIn.
Purpose and legal basis for the processing of your personal data
1. When using our website
You can access most of the information without you having to provide any personal information. In some cases, however, you will be asked for personal data. Certain personal data, such as cookies, is used to develop user statistics and to improve the security of our websites. You can read our policy on cookies in a separate link (see the Cookie Policy website). Legal basis: consent (cookies) and required for the delivery of the requested service.
2. At registration as a EUPRIO member
Providing personal data through your national representative By providing your personal data to your EUPRIO national representative, you give consent to EUPRIO to process this personal data. This personal data provided at the national level will be used during the official registration as a EUPRIO member. You can give EUPRIO permission to make your personal data visible on the website to other logged-in members. EUPRIO can also use your data to invite you to or inform you about activities that can improve your professional activities.
Legal basis: permission – consent
Providing personal data through the online registration module
By providing your personal data at the time of official registration, you give your consent to EUPRIO to process this personal data.
EUPRIO will also ask for your permission to make your personal data visible on the website to other logged-in members.
EUPRIO can also ask for your permission to make your picture visible on the website.
EUPRIO can also use your data to invite you to or inform you about non-commercial activities that can improve your professional activities.
After registration, you can review your consent and personal details via a self-service on the EUPRIO website and where necessary make changes to this data. You can also withdraw your permission to use this data. For this, you need to contact the EUPRIO DPO paola.scioli@euprio.eu
Legal basis: permission – with regard to information from EUPRIO to the members, EUPRIO’s legitimate interest in promoting its activities.
3. At registration for events and conferences
To facilitate events and conferences, EUPRIO processes the personal data provided during registration as a participant or as a speaker. Following an event registration, your personal data can be used, with your permission, for further information on current developments, conferences, seminars and other events. Your personal data can also be shown on the EUPRIO website in relation to the event and shared with other event participants. As a speaker at an event, your picture can be shown on the EUPRIO website.
Legal basis: contractual agreement – consent
4. Archiving for cultural-historical reasons and/or in general interest
Personal data may be retained for longer in specific cases for reasons of cultural history and for general interest.
Legal basis: statutory provision (Decree on openness of governance)
Storage period
EUPRIO never stores personal data for longer than necessary. For example, personal data from website visitors (cookies) is never stored longer than is needed for the purposes stated in the EUPRIO’s Cookie Policy. If other personal data of website visitors is stored, this will never be kept longer than the agreed period.
Personal data on members and conference participants is kept as long as they have a relationship with EUPRIO, and possibly longer with the explicit permission of the member/participant in question or for legal reasons.
Personal data on third parties (co-contractors) is stored for the duration necessary for the execution of contractual agreements.
Personal data on participants in a research survey is stored in accordance with the term indicated in the ‘informed consent’ form, if applicable.
Personal data processed in the context of an event registration is stored for the period consented by the person concerned.
Rights of the person concerned
As a concerned party you have the right to see your personal data, as well as to request a correction, removal or limitation thereof.
As a concerned party you also have the right to transfer your personal data either to yourself or to a new controller, as far as it is technically possible. If you do want to do this, you must make this known in advance.
Withdrawal of given consent is always possible without this affecting the lawfulness of the processing of personal data as this is on the basis of the permission previously granted.
To exercise your rights as a concerned party, you can write to paola.scioli@euprio.eu
As a concerned party, you have the right to file a complaint with the Data Protection Authority (GBA).